> ## Documentation Index > Fetch the complete documentation index at: https://docs.royaltyport.com/llms.txt > Use this file to discover all available pages before exploring further. # Access Groups > Scope organization members to a subset of your projects with access groups ## Overview Access groups let you limit which projects a member can see and work in. By default, every member of an organization has full access to all of its projects. Once you add a member to one or more access groups, they can only reach the projects those groups grant — everything else disappears from their view. Use access groups when you want to give external collaborators, contractors, or focused teams access to only the projects that concern them, without spreading that access across your whole organization. Access groups only restrict **Collaborators** and **Viewers**. Organization **Admins** always have full access to every project and are never limited by a group. *** ## How Access Works Access groups follow a simple, additive model: * **A member in no group has full access.** Until you place someone in a group, they can see every project in the organization. * **A member in one or more groups sees the union of those groups' projects.** If a member belongs to two groups, they can reach the combined set of projects from both. * **Admins are never restricted.** Their access is always organization-wide, regardless of any group. Because a member with no group keeps full access, adding someone to their **first** bounded group is the moment their access actually narrows. The app asks you to confirm this step so it's never a surprise. *** ## Opening Access Groups Navigate to your organization's **Settings**. Select the **Access Groups** tab, located between **Members** and **Security**. The Access Groups page lists every group in your organization, showing each group's name, its member count, and how many projects it grants (or **All projects** if it covers everything). Only Admins can create, edit, or delete access groups and manage their members and projects. *** ## Creating a Group Click the **+ Group** button at the bottom of the Access Groups page. Enter a descriptive name, such as *External accountants* or *Marketing team*. Click **Create**. The new group starts empty — add members and projects next. *** ## Managing Members Open a group's three-dot menu and select **Members** to control who belongs to it. Use the **Add member** dropdown to select an organization member. Admins appear as **Full access** and cannot be added — they aren't restricted by groups. If the member currently has full access (they're in no other group) and this group is limited to specific projects, you'll be asked to confirm. Adding them cuts their access down to only the projects their groups grant. Click **Remove** next to any current member to take them out of the group. Removing a member from their last remaining group returns them to full access across the organization. *** ## Managing Projects Open a group's three-dot menu and select **Projects** to choose which projects it grants. Check the projects this group should grant access to. Changes save immediately. Turn on **All projects (incl. future)** to grant access to every project in the organization, including any created later. While this is on, the individual project checkboxes are disabled. A group set to **All projects** gives its members organization-wide project access while still keeping them in the group. Turn the toggle off to return to a specific list of projects. *** ## Editing a Group From a group's three-dot menu, select **Edit** to rename the group or toggle its **All projects** setting. *** ## Deleting a Group From a group's three-dot menu, select **Delete** and confirm. Deleting a group cannot be undone. Any member who belonged only to that group — and to no other group — returns to full access across the organization. *** ## Assigning Groups When Inviting You can place a new member into access groups at the moment you invite them, so their access is scoped from the start. Click **+ Member** and enter the invitee's email address. Select **Collaborator** or **Viewer**. (Admins are always full-access, so the group selector is disabled for them.) Use the **Access Groups** multi-select to choose one or more groups. Leave it empty to give the new member full access to all projects. Click **Send**. When the invitee accepts, they're placed into the selected groups automatically. Groups that grant every project appear in the selector marked **(All projects)**. *** ## Best Practices Clear names like *External accountants* or *EU marketing* make it obvious who belongs in each group and why. Scope external collaborators from the moment they join so they never briefly see projects they shouldn't. Admins bypass all group restrictions. Reserve the Admin role for people who genuinely need organization-wide access. Remove people from groups when their involvement ends to keep project access tidy. *** ## Troubleshooting Add them to a group that grants that project, or turn on the group's **All projects** toggle. Remember that a member sees the combined projects of every group they're in. They're likely in no group (which means full access) or they're an Admin. Add them to a bounded group to restrict a Collaborator or Viewer; Admins can't be restricted. Only Admins can create and manage groups. Check your role on the **Members** tab. That's expected — removing someone from their last group returns them to full access. Add them to another bounded group to keep their access scoped. *** ## Related Documentation Understand Admin, Collaborator, and Viewer permissions. Invite new members and assign their access. Manage the projects within your organization. Configure organization basics.