> ## Documentation Index
> Fetch the complete documentation index at: https://docs.royaltyport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Terms

> Monitor contract terms and expirations across your catalog

## What is Terms Radar?

Terms Radar tracks the contract terms governing your catalog. Monitor active terms, upcoming expirations, renewal windows, and term conflicts across all your recordings and compositions.

## Terms Dashboard

### Overview Metrics

```
┌─────────────────────────────────────┐
│ Terms Overview                       │
├─────────────────────────────────────┤
│ Active Terms:        234            │
│ Expiring (30 days):   12            │
│ Expiring (90 days):   45            │
│ In Renewal:           8             │
│ Conflicts:            3             │
└─────────────────────────────────────┘
```

### Status Indicators

| Status            | Description                        |
| ----------------- | ---------------------------------- |
| **Active**        | Currently in effect                |
| **Expiring Soon** | Ending within alert threshold      |
| **In Renewal**    | Renewal discussions active         |
| **Expired**       | Term has ended                     |
| **Conflict**      | Overlapping or contradicting terms |

## Viewing Terms

### List View

| Column            | Description              |
| ----------------- | ------------------------ |
| **Asset**         | Recording or composition |
| **Term**          | Contract term period     |
| **Start Date**    | When term began          |
| **End Date**      | When term expires        |
| **Rights Holder** | Current rights owner     |
| **Contract**      | Source contract          |
| **Status**        | Active, expiring, etc.   |

### Timeline View

Visualize terms on a timeline:

* Horizontal bars showing term duration
* Color-coded by status
* Gaps between terms visible
* Overlaps highlighted

### Calendar View

See terms expiring by date:

* Monthly calendar view
* Expiration counts per day
* Click to see details

## Finding Expiring Terms

### Expiration Filters

| Filter           | Shows                           |
| ---------------- | ------------------------------- |
| **Next 30 Days** | Terms expiring within a month   |
| **Next 90 Days** | Terms expiring within a quarter |
| **Next Year**    | Terms expiring within 12 months |
| **Custom Range** | Select specific date range      |

### Expiration Analysis

<Steps>
  <Step title="Open Terms Radar">
    Navigate to **Catalog** → **Radar** → **Terms**.
  </Step>

  <Step title="Set Date Range">
    Choose the expiration window to analyze.
  </Step>

  <Step title="Review Results">
    See all assets with terms expiring in period.
  </Step>

  <Step title="Plan Renewals">
    Prioritize and begin renewal discussions.
  </Step>
</Steps>

## Term Analysis

### Term Details

Click any term to see:

| Section             | Contents                      |
| ------------------- | ----------------------------- |
| **Overview**        | Basic term information        |
| **Contract Source** | Link to source contract       |
| **Rights Granted**  | Specific rights in this term  |
| **Renewal Options** | Available renewal provisions  |
| **History**         | Previous terms for this asset |

### Term Conflicts

Radar detects:

| Conflict Type            | Description               |
| ------------------------ | ------------------------- |
| **Overlapping Terms**    | Multiple active terms     |
| **Gap**                  | No active term for period |
| **Contradicting Rights** | Different rights claimed  |

### Resolving Conflicts

<Steps>
  <Step title="Identify Conflict">
    Filter for conflicts or see alerts.
  </Step>

  <Step title="Review Details">
    See all competing terms and sources.
  </Step>

  <Step title="Check Contracts">
    Open source contracts to verify.
  </Step>

  <Step title="Document Resolution">
    Mark conflict resolved with notes.
  </Step>
</Steps>

### Conflicting Products

When Radar discovers a released product in a market a term restricts, it surfaces it as a conflicting product. Open the conflict to review each product in a side panel headed **Conflicts for \<recording>**, with one expandable card per product.

Each product card shows:

| Section                     | Description                                                                                                                      |
| --------------------------- | -------------------------------------------------------------------------------------------------------------------------------- |
| **Matched Track**           | The catalog track the discovered product was matched to, including any track identifiers                                         |
| **Copyrights & Analysis**   | The product's copyright lines and a release analysis labelling it **Licensee release**, **Not licensee release**, or **Unknown** |
| **Conflicting Territories** | The restricted markets where this product is actually causing a conflict                                                         |
| **Restricted Territories**  | All territories restricted by the underlying contract term                                                                       |
| **Found In Territories**    | The markets where the product was discovered during monitoring                                                                   |

<Note>
  **Found In Territories** lists where a product was detected — not where you hold rights. A market that appears in both *Found In* and *Restricted* is a live conflict and is highlighted under **Conflicting Territories**.
</Note>

<Tip>
  Use the **Licensee release** analysis to triage quickly: a product flagged **Not licensee release** in a restricted market is the strongest signal of an unauthorized release worth investigating.
</Tip>

## Renewal Management

### Renewal Options

Track renewal provisions:

| Option         | Description                       |
| -------------- | --------------------------------- |
| **Automatic**  | Term renews unless notice given   |
| **Optional**   | Renewal at rights holder's option |
| **Mutual**     | Both parties must agree           |
| **Negotiable** | Terms to be negotiated            |

### Renewal Tracking

<Steps>
  <Step title="Filter for Renewals">
    Show terms with upcoming renewal windows.
  </Step>

  <Step title="Review Options">
    See renewal provisions for each term.
  </Step>

  <Step title="Mark Status">
    Update whether renewal is planned.
  </Step>

  <Step title="Set Reminders">
    Create alerts for renewal deadlines.
  </Step>
</Steps>

## Gap Analysis

### Term Gaps

Identify periods without active terms:

```
Recording: "Example Track"
├── 2020-2022: Sony (Recording Agreement)
├── 2023:      GAP - No active agreement
└── 2024-2026: Universal (New Deal)
```

### Gap Types

| Gap Type           | Description                   |
| ------------------ | ----------------------------- |
| **Historical Gap** | Past period with no coverage  |
| **Current Gap**    | No active term now            |
| **Future Gap**     | Upcoming gap after expiration |

### Addressing Gaps

<Steps>
  <Step title="Identify Gaps">
    Filter for assets with term gaps.
  </Step>

  <Step title="Assess Impact">
    Determine revenue and rights impact.
  </Step>

  <Step title="Plan Resolution">
    Negotiate new agreements as needed.
  </Step>
</Steps>

## Alerts and Notifications

### Term Alerts

| Alert                  | Trigger                         |
| ---------------------- | ------------------------------- |
| **Expiration Warning** | Term expiring within threshold  |
| **Renewal Window**     | Renewal decision period opening |
| **Gap Created**        | New gap detected                |
| **Conflict Detected**  | Term conflict identified        |

### Setting Alerts

<Steps>
  <Step title="Go to Settings">
    Navigate to **Settings** → **Notifications**.
  </Step>

  <Step title="Find Terms Alerts">
    Locate catalog terms notifications.
  </Step>

  <Step title="Configure">
    Set thresholds and delivery preferences.
  </Step>
</Steps>

## Reporting

### Term Reports

| Report                | Contents                   |
| --------------------- | -------------------------- |
| **Active Terms**      | All currently active terms |
| **Expiration Report** | Upcoming expirations       |
| **Gap Analysis**      | Terms gaps identified      |
| **Renewal Summary**   | Renewal status overview    |

### Export

<Steps>
  <Step title="Select Scope">
    Choose assets and date range.
  </Step>

  <Step title="Choose Format">
    Select PDF, Excel, or CSV.
  </Step>

  <Step title="Generate">
    Download the report.
  </Step>
</Steps>

## Best Practices

<AccordionGroup>
  <Accordion title="Monitor expirations proactively">
    Check expiring terms regularly, not just when alerts arrive.
  </Accordion>

  <Accordion title="Start renewals early">
    Begin renewal discussions well before expiration.
  </Accordion>

  <Accordion title="Document renewal decisions">
    Record whether and why terms were or weren't renewed.
  </Accordion>

  <Accordion title="Address gaps promptly">
    Don't leave catalog items without active terms.
  </Accordion>
</AccordionGroup>

## Related Features

<CardGroup cols={2}>
  <Card title="Territories" icon="globe" href="/projects/catalog/radar/territories">
    Analyze territorial coverage.
  </Card>

  <Card title="Timeline" icon="calendar-days" href="/projects/contracts/timeline/overview">
    View contract timeline.
  </Card>
</CardGroup>