Skip to main content

​
Overview

The Expired view displays all contracts that have passed their expiration date. Use this view to audit your contract portfolio, identify lapsed agreements, and take action on contracts that may need renewal or archival. Expired Contracts View

​
What Shows Here

Contracts appear in this view when their expiration date has passed. This helps you:
  • Audit lapsed agreements - Identify contracts no longer in effect
  • Review renewal opportunities - Find contracts eligible for renegotiation
  • Clean up your portfolio - Archive or close out old agreements
  • Track historical terms - Reference past deal structures

​
Timeframe Options

Filter expired contracts by how long ago they expired:
TimeframeShows Contracts Expired
Last 30 daysRecently expired
Last 90 daysExpired within the quarter
Last 6 monthsExpired within half year
Last yearExpired within 12 months
All timeAll expired contracts
CustomSpecify your own date range

​
Filters

​
Status Filters

Quick-access filters in the toolbar:
StatusShows
AllAll expired contracts
Needs ReviewContracts requiring attention
Renewal AvailableEligible for renewal
ArchivedClosed out contracts
In NegotiationRenewal discussions active

​
Adding Filters

1

Click Filters

Click the Filters button in the toolbar.
2

Add a Filter

Click Add filter to create a new filter condition.
3

Select Field

Choose which field to filter on.
4

Choose Operator

Select the comparison operator.
5

Enter Value

Specify the filter value.

​
Filter Fields

​
Contract Information

FieldOperatorsExample
Contract Typeis, is notType is “Recording Agreement”
File Namecontains, equalsName contains “Universal”
Tagshas any, has all, has noneHas tag “Renewal Candidate”

​
Entities

FieldOperatorsExample
Assignoris, is not, containsAssignor is “EMI”
Assigneeis, is not, containsAssignee contains “Artist”
Any Entityis, containsAny entity is “BMG”

​
Dates

FieldOperatorsExample
Expiration Datebefore, after, betweenExpired after Jan 1, 2024
Execution Datebefore, after, betweenExecuted before 2020
Days Since Expirygreater than, less thanExpired more than 90 days ago

​
Financial

FieldOperatorsExample
Advancegreater than, less than, equalsAdvance > $100,000
Royalty Rategreater than, less than, betweenRate between 18-25%
Total Revenuegreater than, less thanRevenue > $50,000

​
Rights

FieldOperatorsExample
Territoryincludes, excludesTerritory includes “Worldwide”
Rights Typehas any, has allHas master rights

​
Catalog

FieldOperatorsExample
Recordings Countgreater than, equalsHas more than 10 recordings
Compositions Countgreater than, equalsHas compositions

​
Sort Options

Sort expired contracts by:
Sort FieldDescription
Expiration DateMost recently expired first (default)
Contract TypeGroup by agreement type
EntityAlphabetically by party name
Days Since ExpiryOldest expired first
Financial ValueBy deal value

​
Actions

​
Individual Contract Actions

ActionDescription
View DetailsOpen the full contract record
Initiate RenewalStart renewal workflow
ArchiveMark as archived/closed
Add NoteDocument status or plans
ExportDownload contract details

​
Bulk Actions

Select multiple contracts to:
ActionDescription
Export ListDownload CSV of selected contracts
Bulk ArchiveArchive multiple contracts
Bulk TagApply tags to multiple contracts
Generate ReportCreate expiration summary report

​
Renewal Workflow

For contracts eligible for renewal:
1

Identify Candidates

Filter for contracts tagged as “Renewal Available” or high-value expired deals.
2

Review Terms

Open contract details to review the original deal structure.
3

Contact Party

Reach out to discuss renewal interest.
4

Upload New Contract

Once renewed, upload the new agreement to Drive.
5

Archive Old Contract

Mark the expired contract as archived.

​
Archival Guidelines

When to archive expired contracts:
ScenarioRecommendation
Renewed with new contractArchive after new contract uploaded
No renewal plannedArchive after final accounting
Dispute or litigationKeep active until resolved
Historical reference neededKeep active with “Historical” tag
Archived contracts remain searchable and accessible. Archiving simply moves them out of active views.

​
Best Practices

Check expired contracts monthly to identify renewal opportunities.
Use tags like “Renewal Candidate” or “Re-sign Priority” to track opportunities.
Add notes explaining why contracts were not renewed for future reference.
Establish a policy for when to archive (e.g., 12 months post-expiry with no activity).

Timeline Overview

Learn about all timeline features.

Expiring Contracts

Monitor contracts approaching expiration.

Contract Details

Work with individual contract data.

Relationships

Link related contracts together.