What is the Calendar?
The Calendar provides a comprehensive view of your accounting periods, payment schedules, and statement-related dates. It helps you track when statements are expected, when payments are due, and identify gaps in your royalty reporting.
Calendar Features
Accounting Periods
View and manage your accounting periods:| Field | Description |
|---|---|
| Period Name | e.g., Q1 2024, H2 2023 |
| Start Date | Period beginning |
| End Date | Period ending |
| Status | Open, Closed, Processing |
| Statements | Number of statements received |
Payment Schedule
Track expected and received payments:| Field | Description |
|---|---|
| Source | Distributor, PRO, Label |
| Expected Date | When payment is expected |
| Actual Date | When payment was received |
| Amount | Expected or actual amount |
| Status | Pending, Received, Overdue |
Calendar Views
Month View
See all events for a specific month:- Statement upload dates
- Payment due dates
- Period closings
- Upcoming expectations
Timeline View
A chronological list of events:- Past statements and payments
- Current open periods
- Future expected dates
Period View
Focus on specific accounting periods:- All statements for the period
- Total revenue
- Outstanding items
Managing Periods
Creating Periods
Closing Periods
Closed periods can still receive late statements, but they’ll be flagged.
Statement Expectations
Setting Expectations
Define what statements you expect to receive:Expectation Status
| Status | Description |
|---|---|
| Expected | Waiting for statement |
| Received | Statement uploaded and processed |
| Late | Past expected date, not received |
| Missing | Period closed, never received |
Payment Tracking
Adding Payments
Payment Reconciliation
Match payments to statements:| Status | Description |
|---|---|
| Matched | Payment matches statement amount |
| Partial | Payment is less than expected |
| Over | Payment exceeds statement amount |
| Unmatched | No corresponding statement |
Alerts & Notifications
Calendar Alerts
Set up notifications for:| Alert | Description |
|---|---|
| Late Statement | Statement not received by expected date |
| Period Closing | Reminder to close accounting period |
| Payment Due | Upcoming payment deadline |
| Missing Statement | Period closing without expected statement |
Configuring Alerts
Reporting
Period Reports
Generate reports for accounting periods:| Report | Contents |
|---|---|
| Period Summary | Total revenue, sources, match rates |
| Missing Statements | List of expected but unreceived |
| Payment Summary | Payments received and outstanding |
| Year-End Report | Annual summary across all periods |
Export Calendar
Export calendar data:- iCal format for calendar apps
- CSV for spreadsheet analysis
- PDF for reporting
Best Practices
Set up expectations early
Set up expectations early
Define expected statements at the start of each period.
Close periods promptly
Close periods promptly
Close accounting periods on schedule for accurate reporting.
Track late statements
Track late statements
Investigate patterns in late or missing statements.
Reconcile payments
Reconcile payments
Match all payments to statements for accurate accounting.
Integration with Accounting
Export to Accounting Systems
Export statement and payment data:- QuickBooks format
- Xero integration
- Generic CSV export
Payment Schedules
Create payment schedules based on:- Contract terms
- Historical patterns
- Source-specific timing