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Overview

Artists represent the individuals who create and perform music. This includes recording artists, songwriters, composers, and producers. Artists can be linked to recordings, compositions, and contracts. CRM Artists

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Artist Information

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Core Fields

FieldDescriptionRequired
NameArtist/stage nameYes
Legal NameReal legal nameNo
AliasesOther names/pseudonymsNo
NationalityCountry of citizenshipNo

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Identifiers

FieldDescription
IPIInterested Party Information number
IPNInterested Party Number
ISNIInternational Standard Name Identifier
Spotify IDSpotify artist identifier
Apple Music IDApple Music artist identifier

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Professional Info

FieldDescription
RoleArtist, writer, producer, etc.
PRO AffiliationPerformance rights organization
PublisherPrimary publisher
ManagementManagement company

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Viewing Artists

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List View

The artists list shows:
  • Artist name and image
  • Key identifiers
  • Associated entities (labels, publishers)
  • Recording/composition counts

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Filters

Filter artists by:
  • Role - Artist, writer, producer
  • PRO - PRO affiliation
  • Label - Associated record label
  • Publisher - Associated publisher
  • Status - Active, inactive
Search artists by:
  • Name (stage or legal)
  • Aliases
  • Identifiers (IPI, Spotify ID, etc.)

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Artist Detail View

Click on any artist to see full details:
  • Artist name and image
  • Key stats at a glance
  • Quick action buttons

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Tabs

Core artist information including names, identifiers, and professional details.

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Adding Artists

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From Contract Extraction

Artists are automatically added when contracts mention them:
  1. Upload a recording or publishing contract
  2. AI extracts artist names
  3. Artists are matched or created
  4. Review and verify details

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Manual Entry

1

Go to CRM

Navigate to CRM → Artists.
2

Click Add

Click Add Artist.
3

Enter Details

Fill in name, identifiers, and professional information.
4

Add Profile Image

Upload or fetch artist image.
5

Save

Artist is added to your CRM.

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From DSP Enrichment

Import artist data from streaming platforms:
1

Enable Integration

Connect Spotify or Apple Music in Settings.
2

Search DSP

Search for the artist on the platform.
3

Import Data

Import profile data, images, and identifiers.

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Editing Artists

1

Open Artist

Navigate to the artist detail view.
2

Click Edit

Click Edit or click individual fields.
3

Make Changes

Update artist information.
4

Save

Changes are saved with full history tracking.

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Artist-Entity Connections

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Linking to Labels

1

Open Artist

Navigate to the artist.
2

Go to Entities Tab

Click on the Entities tab.
3

Add Connection

Click Add and search for the label.
4

Define Relationship

Specify the relationship type (signed artist, distributed by, etc.).

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Linking to Publishers

1

Open Artist

Navigate to the artist.
2

Go to Entities Tab

Click on the Entities tab.
3

Add Publisher

Click Add and search for the publisher.
4

Specify Role

Indicate writer share and territory coverage.

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Smart Linking & Deduplication

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Automatic Matching

When contracts are processed, artists are automatically matched using:
  1. Exact Name Match - Direct name comparison
  2. Identifier Match - Spotify ID, Apple Music ID, IPI, etc.
  3. AI Semantic Matching - Fuzzy matching for name variations

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AI-Powered Deduplication

When a potential duplicate is detected, the AI evaluates:
  • Name similarity and variations
  • Identifier overlap
  • Associated entity relationships
The system automatically merges duplicates when confident, preserving all data from both records.

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Viewing Merge Reasoning

When artists are automatically merged, you can view the AI’s reasoning:
1

Open Parent Artist

Navigate to the primary artist record.
2

Go to Artist Links

Scroll to the Artist Links section to see merged records.
3

View Reasoning

Hover over the lightbulb icon next to any merged artist to see why the AI determined they were the same person.
When clicking on a merged artist from anywhere in the platform, you’ll be automatically redirected to the parent (primary) artist record.

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Manual Merging

When you find duplicate artists that weren’t automatically merged:
1

Identify Duplicates

Find artist records that represent the same person.
2

Select Primary

Choose which record should be kept.
3

Initiate Merge

Use the Merge Artists dialog.
4

Review & Confirm

Review the merge preview and confirm.

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Unmerging Artists

If artists were incorrectly merged:
1

Open Parent Artist

Navigate to the primary artist record.
2

Go to Artist Links

View the merged artist records.
3

Click Unmerge

Click Unmerge next to the incorrectly merged record.
4

Confirm

The artist becomes independent again.

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Artist Analytics

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Career Overview

  • Total recordings
  • Total compositions
  • Release timeline
  • Revenue summary

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Entity Relationships

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Roles and Credits

Artists can have multiple roles:
RoleDescription
Primary ArtistMain performing artist on recording
Featured ArtistFeatured guest on recording
WriterSongwriter or composer
ProducerRecord producer
MixerMixing engineer
RemixerRemix artist

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Adding Credits

1

Open Recording/Composition

Navigate to the catalog item.
2

Add Credit

Add the artist with their specific role.
3

Link to Artist

Connect to the artist’s CRM record.

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PRO Information

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PRO Fields

FieldDescription
PROPerformance rights organization (ASCAP, BMI, etc.)
CAE/IPICAE/IPI number
Member SincePRO membership date
TerritoryPRO territory coverage

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Multiple PROs

Artists may be affiliated with different PROs in different territories: 
Writer: John Smith
├── US: ASCAP (IPI: 123456789)
├── UK: PRS (IPI: 987654321)
└── EU: Sub-published by Publisher X

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Best Practices

Use the most common/official artist name as primary.
Include stage names, real names, and project names.
Add IPI, Spotify ID, and other identifiers for better matching.

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Next Steps

Writers

Learn about managing songwriters and composers.

Relations

Learn about defining relationships between entities.