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What is Terms Radar?

Terms Radar tracks the contract terms governing your catalog. Monitor active terms, upcoming expirations, renewal windows, and term conflicts across all your recordings and compositions. Terms Radar

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Terms Dashboard

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Overview Metrics

┌─────────────────────────────────────┐
│ Terms Overview                       │
├─────────────────────────────────────┤
│ Active Terms:        234            │
│ Expiring (30 days):   12            │
│ Expiring (90 days):   45            │
│ In Renewal:           8             │
│ Conflicts:            3             │
└─────────────────────────────────────┘

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Status Indicators

StatusDescription
ActiveCurrently in effect
Expiring SoonEnding within alert threshold
In RenewalRenewal discussions active
ExpiredTerm has ended
ConflictOverlapping or contradicting terms

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Viewing Terms

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List View

ColumnDescription
AssetRecording or composition
TermContract term period
Start DateWhen term began
End DateWhen term expires
Rights HolderCurrent rights owner
ContractSource contract
StatusActive, expiring, etc.

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Timeline View

Visualize terms on a timeline:
  • Horizontal bars showing term duration
  • Color-coded by status
  • Gaps between terms visible
  • Overlaps highlighted

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Calendar View

See terms expiring by date:
  • Monthly calendar view
  • Expiration counts per day
  • Click to see details

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Finding Expiring Terms

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Expiration Filters

FilterShows
Next 30 DaysTerms expiring within a month
Next 90 DaysTerms expiring within a quarter
Next YearTerms expiring within 12 months
Custom RangeSelect specific date range

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Expiration Analysis

1

Open Terms Radar

Navigate to Catalog → Radar → Terms.
2

Set Date Range

Choose the expiration window to analyze.
3

Review Results

See all assets with terms expiring in period.
4

Plan Renewals

Prioritize and begin renewal discussions.

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Term Analysis

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Term Details

Click any term to see:
SectionContents
OverviewBasic term information
Contract SourceLink to source contract
Rights GrantedSpecific rights in this term
Renewal OptionsAvailable renewal provisions
HistoryPrevious terms for this asset

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Term Conflicts

Radar detects:
Conflict TypeDescription
Overlapping TermsMultiple active terms
GapNo active term for period
Contradicting RightsDifferent rights claimed

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Resolving Conflicts

1

Identify Conflict

Filter for conflicts or see alerts.
2

Review Details

See all competing terms and sources.
3

Check Contracts

Open source contracts to verify.
4

Document Resolution

Mark conflict resolved with notes.

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Renewal Management

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Renewal Options

Track renewal provisions:
OptionDescription
AutomaticTerm renews unless notice given
OptionalRenewal at rights holder’s option
MutualBoth parties must agree
NegotiableTerms to be negotiated

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Renewal Tracking

1

Filter for Renewals

Show terms with upcoming renewal windows.
2

Review Options

See renewal provisions for each term.
3

Mark Status

Update whether renewal is planned.
4

Set Reminders

Create alerts for renewal deadlines.

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Gap Analysis

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Term Gaps

Identify periods without active terms: 
Recording: "Example Track"
├── 2020-2022: Sony (Recording Agreement)
├── 2023:      GAP - No active agreement
└── 2024-2026: Universal (New Deal)

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Gap Types

Gap TypeDescription
Historical GapPast period with no coverage
Current GapNo active term now
Future GapUpcoming gap after expiration

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Addressing Gaps

1

Identify Gaps

Filter for assets with term gaps.
2

Assess Impact

Determine revenue and rights impact.
3

Plan Resolution

Negotiate new agreements as needed.

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Alerts and Notifications

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Term Alerts

AlertTrigger
Expiration WarningTerm expiring within threshold
Renewal WindowRenewal decision period opening
Gap CreatedNew gap detected
Conflict DetectedTerm conflict identified

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Setting Alerts

1

Go to Settings

Navigate to Settings → Notifications.
2

Find Terms Alerts

Locate catalog terms notifications.
3

Configure

Set thresholds and delivery preferences.

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Reporting

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Term Reports

ReportContents
Active TermsAll currently active terms
Expiration ReportUpcoming expirations
Gap AnalysisTerms gaps identified
Renewal SummaryRenewal status overview

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Export

1

Select Scope

Choose assets and date range.
2

Choose Format

Select PDF, Excel, or CSV.
3

Generate

Download the report.

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Best Practices

Check expiring terms regularly, not just when alerts arrive.
Begin renewal discussions well before expiration.
Record whether and why terms were or weren’t renewed.
Don’t leave catalog items without active terms.

Territories

Analyze territorial coverage.

Timeline

View contract timeline.