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Overview

Recordings represent master sound recordings - the actual audio files that are distributed to streaming platforms and stores. Each recording has a unique ISRC (International Standard Recording Code) that identifies it globally.

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Recording Information

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Core Fields

FieldDescriptionRequired
TitleRecording titleYes
ISRCInternational Standard Recording CodeRecommended
DurationTrack lengthNo
Release DateWhen releasedNo
VersionOriginal, remix, live, etc.No

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Artist Information

FieldDescription
Primary ArtistMain performing artist
Featured ArtistsFeatured performers
ProducerRecording producer
ContributorsMusicians, engineers, etc.

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Viewing Recordings

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List View

The recordings list shows:
  • Recording title and artist
  • ISRC code
  • Release date
  • Products (albums/singles/compilations with their source store)
  • Linked contracts
  • Statement earnings

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Filters

Filter recordings by:
  • Artist - Primary or featured artist
  • Creator - Who created the catalog entry
  • Matched - Whether the recording is matched to statement data
  • Source - Where the recording originated (contract or statement)
  • Match Type - How the recording was matched (e.g. UPC & ISRC, ISRC only, Asset & Product, UPC only, Album only)
  • Match Store - The DSP store the match came from (e.g. Spotify, Apple Music, YouTube)
Search recordings by:
  • Title (partial match)
  • ISRC (exact match)
  • Artist name
  • Album title

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Recording Detail View

Click on any recording to see its full details:
  • Recording title and primary artist
  • Cover art (when available)
  • Key metadata at a glance

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Tabs

Basic recording information including title, ISRC, artists, and metadata.

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Adding Recordings

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From Contract Extraction

Recordings are automatically added when contracts mention them:
  1. Upload a contract to Smart Drive
  2. AI extracts recording references
  3. Streaming platform data enriches metadata (artwork, duration, full credits)
  4. Recordings appear in your catalog linked to the contract

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Manual Addition via Contract

To add recordings not captured by extraction:
  1. Open the contract in Contract Details
  2. Navigate to the Catalog section
  3. Use the Edit Catalog feature to search Spotify and add recordings

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From Statement Suggestions

Recordings can also be created from statement suggestions:
  1. Upload royalty statements
  2. Unmatched assets trigger Spotify search
  3. Accept suggestions to create catalog items

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Editing Recordings

1

Open Recording

Click on the recording you want to edit.
2

Click Edit

Click the Edit button or click on individual fields.
3

Make Changes

Update the recording information.
4

Save

Changes are saved and history is tracked.

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Recording Relationships

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Linked Contracts

See all contracts that mention this recording:
  • Master rights agreements
  • Distribution deals
  • Licensing agreements

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Linked Compositions

Connect recordings to their underlying compositions:
  • One recording can have multiple compositions (medley, interpolation)
  • One composition can have multiple recordings (covers, remixes)

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Products

Albums and releases containing this recording:
  • Album title
  • Release date
  • Track position
  • Source store (e.g., Spotify, Apple Music)
Products are sorted by type — albums first, then singles, then compilations. When a recording appears across multiple stores, all store names are shown together (e.g., “Spotify, Apple Music”).

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ISRC Management

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What is an ISRC?

The ISRC is a 12-character code that uniquely identifies a recording: 
US-S1Z-12-34567
│  │   │  │
│  │   │  └── Designation code (5 digits)
│  │   └───── Year of reference (2 digits)
│  └───────── Registrant code (3 chars)
└──────────── Country code (2 chars)

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Adding ISRCs

1

Find Your ISRC

Get the ISRC from your distributor, label, or ISRC agency.
2

Edit Recording

Open the recording and click edit.
3

Enter ISRC

Enter the 12-character code in the ISRC field.
4

Verify Format

The system validates ISRC format automatically.

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ISRC Lookup

Enable automatic ISRC lookup:
  1. Connect your Spotify or Apple Music account
  2. Match recordings by title and artist
  3. ISRCs are populated automatically

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Statement Matching

Recordings are matched to royalty statements by:
  1. ISRC Match - Exact ISRC match (most reliable)
  2. Title + Artist - Fuzzy matching on metadata
  3. Manual Match - User-defined matching rules

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Matching Status

StatusDescription
MatchedRecording linked to statement lines
UnmatchedNo statement data found
Multiple MatchesPossible duplicates, needs review
SuggestedAI suggests potential matches

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Best Practices

ISRCs are essential for accurate statement matching and tracking.
Use consistent artist names and titles across your catalog.
Regularly check for and merge duplicate recordings.

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Next Steps

Compositions

Learn about managing musical works and publishing data.

Edit Catalog

Add recordings to contracts via Spotify search.

Statement Suggestions

Create recordings from unmatched statement assets.