Uploading Contracts

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Overview

Upload your contracts to the Drive for AI-powered extraction. The system validates, classifies, and processes documents to extract key deal terms automatically.

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File Requirements

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How to Upload

1. Click the Upload button in the Drive toolbar
2. Select one or more files from the file browser
   • Hold Cmd (Mac) or Ctrl (Windows) to select multiple files
3. All selected files are uploaded and queued for processing

The system uses parallel processing and can handle uploads of thousands of contracts simultaneously.

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Processing Pipeline

After upload, each document goes through two main phases: pre-processing (validation) and extraction.

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Phase 1: Pre-Processing

During pre-processing, the system validates your document before extraction begins. You’ll see “Preparing your documents” during this phase. If any check fails, the document is marked as failed or paused with a message explaining why.

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Phase 2: Extraction

Once pre-processing passes, AI extraction begins. The system analyzes the document and extracts structured data including parties, dates, royalties, rights, catalog information, and more. See Structured Data for the full list of extracted fields.

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Accepted Documents

The system processes documents that are both:

1. Legal/contractual in nature - Contracts, agreements, amendments, addendums, deal memos
2. Related to music works - Involving recordings, compositions, publishing, or music rights

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Examples of Accepted Documents

• Recording agreements
• Publishing contracts
• Distribution deals
• Licensing agreements (sync, mechanical, etc.)
• Amendments and addendums to existing agreements
• Letters of direction
• Option exercise notices
• Assignment documents

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Documents That Are NOT Processed

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Duplicate Handling

The system detects duplicates at two stages to prevent redundant contracts in your Drive.

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Pre-Processing: Exact Duplicates

Before processing begins, the system checks if an identical file already exists. If found:

• The new upload is automatically dismissed
• You’re notified that the contract already exists

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Post-Processing: Indirect Duplicates

After extraction, the system identifies contracts that represent the same agreement but differ in form:

• Different scans of the same document
• Versions with/without signatures
• Different scan quality or orientation

When indirect duplicates are found:

• The contract with the most signed signatures becomes the parent
• Other versions are linked as children to the parent
• All versions remain accessible, but the parent is the primary record

This ensures you always have the most complete version (fully signed) as your main contract while preserving access to all versions.

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Paused Documents

A document may pause during pre-processing if it requires your attention.

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Multiple Contracts Detected

The most common reason for pausing is when the system detects multiple separate contracts within a single PDF file. This happens when:

• Someone scanned multiple agreements together
• A PDF contains distinct contracts between different parties
• Unrelated documents were combined into one file

Why splitting matters: Each contract needs to be processed independently to ensure accurate extraction. A publishing agreement and a recording agreement in the same file would have different parties, terms, and structures. What to do: When prompted, review the detected contracts and confirm how to split the document. The system will then process each contract separately.

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What Counts as Separate Contracts

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Managing Failed and Dismissed Documents

After uploading, documents that cannot be processed appear as Failed in the staging panel. You can dismiss individual failed documents or dismiss them all at once. Dismissed documents move to the Dismissed tab where you can review or permanently delete them.

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Dismiss All Failed

When the Failed filter is active, a Dismiss All button appears at the bottom of the list. This lets you dismiss every failed document in one step, moving them all to the Dismissed tab.

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Delete All Dismissed

When the Dismissed filter is active, a Delete All button appears at the bottom of the list. This lets you permanently remove all dismissed documents in one action.

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Processing Statuses

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Batch Uploads

When you upload multiple contracts at once, they are processed as a batch — each file is queued and processed independently in parallel. When all contracts in a batch finish processing, you receive an email summary with the total count, successful, failed, and processing time — if project notifications are enabled in Settings → Notifications.